19 Best AI Productivity Tools in 2023 (Ultimate Guide)

The productivity of your business is crucial to its profitability and long-term success.

AI Productivity tools have emerged as the best solutions to guarantee these goals.

Forbes, in April 2023, reported that 64% of businesses believed AI tools would improve productivity.

Based on this statistic, your business has a higher chance of benefiting from adopting these artificial intelligence tools that boost efficiency.

The internet now includes web apps and desktop tools such as to help you address all upcoming project management activities.

These AI apps are renowned for using features such as natural language processing and predictive analytics to assist businesses and users in gaining competitive advantages over rivals.

Accordingly, you and the organization are set to benefit immeasurably from including AI tools to handle tasks.  

In this article, I review the best AI productivity tools to help you grow your business and boost its competitive advantage.

My area of focus will include chatbots, AI marketing, writing, and design tools.

Additionally, I will address how these AI tools will allow you to address documentation, schedule meetings, and automate tasks quickly.

What are the best AI Productivity Tools?

Content Creation Tools

We are living in a fast-paced world where artificial intelligence is changing every aspect of our world.

Content creation is an example of an area impacted by artificial intelligence.

The emergence of new AI tools is critical in making content creation efficient, accurate, and faster.

For instance, you can produce excellent art and save time without compromising quality because of these AI tools.

With these technologies, you can look forward to producing exciting and high-quality content.

Some leading content creation tools you can sample include Jasper, Copy.ai, and Content at Scale.
Below is a discussion of these tools.

1. Jasper AI:

This AI writing tool has several features to refresh your content and excite the target audience.

First, the tool can copy your writing style and generate a final product with improved features.

Jasper AI integrates natural language processing (NLP) to help attain this task.

With this feature, the tool improves your voice, tone, and style as part of the final product.

Secondly, software developers have designed this AI tool expertly to boost productivity.

Moreover, Jasper AI generates content in just a few minutes, and when using this AI tool, you will be less worried about grammar and punctuation errors.

These mistakes are renowned for preventing high-quality content generation.

The other good news is that with Jasper AI, the problem of writer’s block will be outdated.

This powerful writing tool provides creativity, rich keywords, good grammar, and punctuation that will get you going despite feeling blank in the first place.

Likewise, the tool’s ability to write in multiple languages (over 30 languages) means that you can translate your content to various audiences.

Furthermore, when using Jasper AI, you will enjoy high-quality productivity in marketing emails and social media posts.

You should consider incorporating Jasper AI as part of your promotional materials, as it will boost marketing and sales performance.

With Jasper AI, you can create high-quality content without sacrificing accuracy.

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2. Copy.ai:

Copy.ai is an AI-powered writing tool that uses machine learning to generate quality content.

Most notably, Copy.ai has emerged as a top tool for generating emails, web copy, and social media posts. This AI tool runs with the GPT-3 program.

However, out of all the GPT-3 programs I have tried, Copy.ai is superior since it is easy to use and eliminates the blank page syndrome.

Moreover, the tool will help you with copywriting tasks in less than 10 minutes, and the quality is amazing.

Copy.ai is also a good investment for your business because its templates and tools will be useful in marketing and content writing.

If you want visually appealing content, Copy.ai will come to your rescue. Primarily, its templates have a pre-made layout and attractive designs to enhance your final product.

In addition, the AI tool’s intuitive interface would help you create content for different marketing and content audiences.

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3. Content at Scale:

Content at scale is another tool I have had the chance to enjoy as a writer.

This artificial intelligence tool can generate content within seconds of introducing commands.

In one example, this SEO-powered copywriter can help you generate blog posts with a single click.

Furthermore, Content at Scale generates plagiarism-free content that can pass AI detection.

Thirdly, the speed of writing your content will be breathtaking; thus, there is no need to employ entire content experts.

The presence of this AI-powered tool in WordPress and Shopify means your content will be available to a broader audience.

Additionally, if you are skeptical about the tool’s ability or unsatisfied with the service, you can request a refund for the most recent month of unused credits.

However, Content at Scale may decline the request if they see some material activity in your account.

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User Experience:

Although the above AI productivity tools increase efficiency, flexibility, and quality of content, you must include human touch, given that the target audiences demand emotions and relatable communications.

For this reason, you should consider employing human writers to help fine-tune or edit content generated by these AI tools.

These experts will introduce some “life” into the content and overall task management to prevent an AI-generated boring read.

Text Enhancement Software

Top-notch writing skills are now required when writing emails, resumes, and general communication.

As a social media user, impressing your audience is necessary.

AI productivity tools can boost your writing by making intelligent suggestions and corrections.

The primary text enhancement tool in this category is Grammarly. Other apps include Quillbot, Wordtune, and Hemingway.

4. Grammarly:

The chances that essays, emails, and other online texts you have come across have been “run” first through Grammarly software before their release is high.

This AI-powered writing assistant has positioned itself as a necessary tool for professional writing.

More than 30 million individuals use Grammarly daily to improve their writing. There are numerous reasons why Grammarly has emerged as a leading AI text enhancement tool.

Foremost, this AI writing assistant is compatible with Microsoft Word and Outlook, and other online writing platforms.

Secondly, Grammarly helps users correct their grammar, punctuation, word choice, style errors, and spelling.

Moreover, this online writing tool helps you to build your vocabulary and sentence structures to create high-quality output.

Separately, Grammarly has a free version and a premium version.

The Premium account users can enjoy more advanced correction features.

Lastly, the AI tool offers a browser extension for multiple search engines.

5. Quillbot:

Quillbot is an AI-powered rewriting tool that uses machine-learning algorithms to help you generate new texts, reword existing content, and rephrase sentences.

With this AI-powered tool, you can produce your content within seconds because of its fantastic paraphrasing feature.

Moreover, thanks to the user-friendly interface, you will experience easy navigation.

Besides, Quillbot will provide entire redrafting suggestions whenever you’re rewriting content.

Fourthly, this AI tool is compatible with Microsoft Word and other search engines, thus making your rewording convenient and easy.

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6. Wordtune:

Wordtune is the other AI writing and reading software that can significantly alter your writing tone by converting it into clear, persuasive, original writing.

The tool eliminates unnecessary words in your writing by providing hints for improvements.

Furthermore, the user-friendly interface makes this AI-powered tool easy to navigate.

Real-time suggestions and contextual understanding of your texts are other benefits you will enjoy after adopting Wordtune as your writing and reading AI tool.

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7. Hemingway

Hemingway Editor is a powerful AI-powered tool that will boost the quality of your writing in real time.

This tool acts as an AI paragraph interpreter that scans issues in your writing and provides quick solutions.

Secondly, the multi-color highlighting feature helps pinpoint your issues, making you a better communicator.

If you wish to view previous mistakes made on the original draft, the tool has a tab on the right that displays your difficult readings, passive voice, and several adverbs.

Further, the tool’s ability to switch off from editing to writing would allow you to develop your content before you turn it on for suggestions and edits. 

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User Experience:

This article is an example of content polished using the AI Text Enhancement Software.

These AI tools’ natural language processing feature helps imitate your writing style to produce the final content.

However, it is crucial to understand that these AI tools improve rather than replace the abilities of human editors.

For example, the use of these AI-powered editors for academic and blog posts differs significantly because of each task’s dissimilar tones and presentation mechanics.

Accordingly, your human editing skills are still required to guarantee attention to all the details. Nonetheless, the writing process is now more straightforward because of these tools.

AI Note-taking Tools

It is true that most of us have multitasking skills, but in some cases, we require help taking meeting notes while focusing on other aspects of the conference.

The solution to this problem is focusing on the information speakers present and allowing the writing assistant, powered by artificial intelligence, to take comments.

Examples of AI Note-taking tools that would help you with this task are Trevor and Mem.

8. Trevor

Trevor employs AI machine learning components to enable note-taking.

The AI tool is user-friendly with the help of a highly customizable dashboard. You can also export live results from outside sources, such as Google Docs or Excel, into the system.

Likewise, its presentation is easy because it arranges data in a convenient to-do list.

Trevor also incorporates an intuitive query builder (or SQL), making data generation easy.

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9. Mem:

Mem is the other AI note-taking app that arranges and simulates the artificial intelligence language model.

If you require a personal AI assistant, try Mem, as this tool will ease your note-taking process.

The tool has machine-learning features that improve your accuracy and effectiveness over time.

Mem has a powerful search engine, allowing you to locate data easily. Additionally, the software reminders and tags will assist in retrieving your data.

Furthermore, Mem’s cloud-based synchronization lets you locate your data on multiple devices.

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User Experience:

Selecting the best note-taking tools is crucial because they guarantee efficiency and error-free data.

Note-taking during meetings and planning (using another AI-powered app like Google Calendar) is an important practice.

I suggest you adopt Mem and Trevor to make note-taking an easy task.

Customer Service Software

Customer interaction and services are important practices to any business. AI-powered tools have helped address flaws and gaps in traditional customer service. Below are some customer service tools that help enhance your customers’ experience.

10. Growbots

For small business owners, Growbots is the most significant AI-powered tool that would warrant lead generation.

Naturally, your business would require sales to help it grow.

Growbots will assist in personalizing your campaigns, prospect status monitoring, and automatic follow-ups.

Importantly, the machine learning algorithms of Growbots facilitate the determination of the behaviors of your target audience before engagement.

The AI tool also simplifies sending bulk messages to prospectus because of its automation features.

In addition, Growbots can customize your emails, presenting a personal touch to your target customers.

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11. ManyChat:

ManyChat is an automated chatbot that helps you analyze your customers and interact with them as part of lead generation.

This AI tool will automate interactive conversation in your social media, SMS, and other digital platforms as a way of branding.

I have been using ManyChat for the last three years, and I can confirm it has a user-friendly interface that allows easy flow of conversation.

In addition, the tool features superfast direct messaging suitable for your marketing purposes. 

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User Experience:

ManyChat and Growbots could be the final solution to your customer care issues.

These fantastic tools can improve interactions with your clients despite replacing customer service personnel.

However, you should be aware that these AI-powered tools still depend on human presence.

For instance, messages must be developed for your customers before automating monotonous tasks like repeated promotional messages.

Design Tools

Graphic designs and presentations are now appealing because of the incorporation of AI design tools. Below are the tools you should sample to generate quality designs.

12. Beautiful.ai

If you need an AI tool that would allow you to produce stunning presentations that feature graphic masterpieces, Beautiful.ai is the go-to software.

The software has AI machine learning characteristics that would warrant generating the best final output.

Beautiful.ai is crucial to marketers who look forward to creating visually appealing presentations, as it has exceptional pre-designed templates.

With Beautiful.ai, you can create professional-looking slides in a fraction of the time, a benefit limited to traditional presentation tools.

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13. Design Beast:

Designers look forward to software that meets their needs and boosts competitive advantage.

This software will help them attain this goal. First, as a designer, the AI tool will help you edit podcasts and improve graphic quality.

Besides, this AI tool combines six design tools in one app, helping you save on costs.

Thirdly, the machine learning and AI features would improve your creativity and outcome.

Furthermore, the tool’s limited editing and customization features are attractive, and you will enjoy limitless fonts, design elements, and shades.

Pricing:

You can get a one-time unlimited usage package for just Pricing for just $69 here.
You will also enjoy a Full 30-Day Money Back Guarantee.

User Experience:

When using AI design software, being sure about input data is critical.

This claim is because any form of misrepresentation will result in undesirable output.

Therefore, a little design knowledge would be necessary when using these AI tools.

Quality AI Transcription Software

AI transcription software is crucial when you need the best tool to transcribe audio and video files.

Their machine-learning components allow you to quickly convert pre-recorded audio tracks and videos to text.

Below are examples of AI transcription software you should try out.

14. Fireflies.ai:

Fireflies.ai is a versatile transcription tool for your business.

Its collaborative artificial intelligence feature allows users to share transcribed files on different platforms.

In my case, I have been attending meetings stress-free because of this AI tool, given that there is no need to make notes when the speaker is talking.

I can authoritatively state that the software has successfully automated tedious tasks like note-taking and editing accompanying conferences.  

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15. Otter.ai:

Otter.ai should be your other option for transcription software.

The AI tool can convert background music and visuals using AI analytical features.

Secondly, its integration of conference tools like Google Meets and Zoom will help you capture notes easily.

Despite Otter.ai’s algorithmic feature, you must make minimal editing, but the tool will still guarantee quality output.

The other advantage of Otter.ai is that you can also use it to transcribe phone calls with a great sense of success.

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16. Descript:

Descript is the other software famous for its combination of several features.

Core features you will enjoy with the tool include video editing, podcasting, screen recording, publishing, and clip creation.

These components increase your chances of positive outcomes when creating videos and natural-sounding voiceovers.

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User Experience:

The editing features of Otter.ai and Descript stand out in this category.

However, it would help if you focused on team collaboration and improved productivity as core features when selecting transcription software. Fireflies.ai is superior in these features.

Nonetheless, selecting the best AI productivity tools should depend on your preferences and needs.

AI Image Generation Tools

17. Stable Diffusion

Stable diffusion is a preferable AI image generator tool for amateurs, graphic designers, and content creators.

The AI-powered tool uses algorithms that understand the requests of amateurs, graphic designers, video producers, and content creators.

The other benefit is that you can generate images using the AI app with high-quality output.

Pricing:

After you create an account, you will be given 25 free credits.

Upon completion of the 25 free credits, you can purchase additional credits via the account page for $10 per 1,000 credits, which is enough to create around 500 SDXL images.

You can adjust the amount of credits you would like to buy based on your requirements.

18. Illustroke

If you are that person wishing to appear sophisticated, Illustroke is your choice.

The software has neural networks, allowing you to generate high-quality images, even if you lack expertise in this field.

Moreover, Illustroke acts as an SEO-friendly platform that can generate vector illustrations using text, making it a suitable AI tool to boost your search engine ranking, social media posts, and website outlook.

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19. Neural.Love

Neural.Love is another important artificial intelligence tool to help you develop unique and personalized avatars.

If you look forward to unique profile pictures on your social media accounts or websites, then this AI app should be part of your AI image generators’ portfolio.

The AI tool generates ideas and social media graphics that charm the target audience.

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User Experience:

Users of these technologies would benefit significantly from distinctive final products.

However, as part of creativity, your input will help polish the final output to acceptable standards.

The Explanation of AI Productivity Tools

AI-powered productivity tools are software that use artificial intelligence to create graphs, documents, presentations, and spreadsheets, among others, more quickly and efficiently.

They range from simple automated processes to those with advanced features such as natural-sounding voiceovers and machine language.

You can use these artificial intelligence tools for business or personal purposes.

AI software can imitate human actions, such as learning and decision-making. As such, these tools save time.

Besides, these AI-powered assistants can act as your personal assistant.

Below are additional benefits of these AI apps:

• AI productivity tools guarantee increased efficiency by streamlining your workflows, especially when handling multiple activities that demand high levels of accuracy.
• The ability of AI technology tools to analyze data and link them to historical trends increases accuracy. That is, by using artificial intelligence apps, you can retrieve information faster and with minimal or no risks.
• AI technology is important in providing critical insights that will boost your decision-making.
• These AI technology tools help save time by easily calculating complex information.

Factors to Consider When Selecting The Best AI Productivity Tools for Your Business

• User-friendly software: You should look for AI Productivity Software with user-friendly interfaces for easy navigation.
• The purchase and installation expenses:  The selected AI Productivity software must be within your budget. This means you must focus on the purchase and installation costs before deciding on the best technologies to incorporate into your business or personal use. 
• Customer care support: The chances that you will require some clarification on the operations of the software are high. For this reason, you should aim to select a product with reliable customer care support. 
• Compatibility with other devices: Selected software should be compatible with multiple devices.
• The software’s functionality: The selected software should be able to undertake the exact action it is intended for. For example, note-taking tools should be capable of summarizing information discussed during a meeting.  
• If they can save time: You should select tools that will help you save time and costs. Time-saving should be a leading requirement for any AI productivity tool you wish to use.